Time Card Calculator

Weekly time card calculator with daily hours, break deductions, overtime, and pay calculations. Saves your data automatically.

Period

Round Time

Day	Date	From	To	Break (min)	Hours
Mon					-
Tue					-
Wed					-
Thu					-
Fri					-
Sat					-
Sun					-
Total					-
Decimal					0 hrs

Show blank days Include payment info

Report header & notes

Header (employee name, dept, etc)

Notes

Something wrong or missing? Tell us — we read every report and fix issues fast.

How to Use This Time Card

Enter your clock-in (From) and clock-out (To) times for each day. Subtract any unpaid break minutes. The calculator automatically totals hours for the week.

Copy 1st row down: Apply Monday's times to all other days — useful for regular schedules
Round Time: Round worked minutes to the nearest 5, 6, 10, 15, or 30 minutes
Payment info: Enter hourly rate to calculate regular pay, overtime, and total earnings
Data saves automatically to your browser — come back anytime to update

Time Rounding Rules

The Department of Labor permits rounding to the nearest increment if it doesn't consistently favor the employer. Common increments:

6 minutes (1/10 hour): 8:07 AM rounds to 8:06, 8:09 rounds to 8:12
15 minutes (1/4 hour): 8:07 AM rounds to 8:00, 8:08 rounds to 8:15
30 minutes (1/2 hour): Less common, largest increment the DOL generally allows

Overtime Rules by State

Federal law requires 1.5x overtime after 40 hours/week. Some states add further protections:

State	Daily OT	Weekly OT	Notes
Federal (FLSA)	None	After 40 hrs	Applies to non-exempt employees
California	After 8 hrs	After 40 hrs	Double time after 12 hrs/day or 8 hrs on 7th consecutive day
Alaska	After 8 hrs	After 40 hrs	Daily and weekly, whichever is greater
Colorado	After 12 hrs	After 40 hrs	Also OT after 12 consecutive hours
Nevada	After 8 hrs	After 40 hrs	Daily OT if rate is under 1.5x minimum wage

Break Requirements

Federal law doesn't require breaks, but most states do:

Meal breaks: Most states require a 30-minute unpaid meal break after 5-6 hours of work
Rest breaks: Many states require a paid 10-minute break per 4 hours worked
Minors: Stricter break requirements apply to workers under 18

Converting Time to Decimal

Payroll systems use decimal hours. Divide minutes by 60:

Minutes	Decimal	Minutes	Decimal
5 min	0.08	35 min	0.58
10 min	0.17	40 min	0.67
15 min	0.25	45 min	0.75
20 min	0.33	50 min	0.83
25 min	0.42	55 min	0.92
30 min	0.50	60 min	1.00

Related Calculators

Age Calculator: Your Exact Age in Years, Months, Days Calculate your exact age in years, months, and days from your date of birth. See age in weeks, hours, and total days, plus a reference table of common ages in every unit. How Old Was I Calculator — Age on Any Past Date Find out how old you were on any date. Calculate age in years, months, days, hours, minutes, and seconds. Add Times Calculator — Sum HH:MM:SS Durations Add multiple time durations together in hours, minutes, and seconds. Get results in HH:MM:SS and decimal hours. Time Until Calculator — Live Countdown to Any Date Calculate the time remaining until a specific time and date. Live countdown in days, hours, minutes, and seconds. How Many Days Until School Ends? Live Countdown Live countdown to the end of the school year showing remaining school days (weekdays) and calendar days in real time, plus a weeks-to-school-days reference and dismissal-time mode. Weeks Between Dates Calculator — Plus Days & Months Calculate the number of weeks between two dates. Also shows total days, months, weekdays, and weekend days.

Frequently Asked Questions

How is overtime calculated on a time card?

Under the federal Fair Labor Standards Act (FLSA), non-exempt employees earn 1.5 times their regular rate for every hour over 40 in a workweek. For 44 hours at $18 an hour, pay is (40 × $18) + (4 × $27) = $720 + $108 = $828. Some states also require daily overtime after 8 hours in a day.

Are breaks counted as hours worked?

Short rest breaks under 20 minutes are generally paid and stay in the total, while unpaid meal breaks, typically 30 to 60 minutes, are deducted. A shift from 8:00 AM to 4:30 PM with a 30-minute unpaid lunch is 8 hours worked, not 8.5. Some states set their own meal and rest break rules on top of federal law.

How do I add up a day with multiple punches?

Work out each clock-in and clock-out pair separately, then add them. Punches of 8:00 AM to 12:00 PM and 12:30 PM to 4:45 PM give 4 hours plus 4 hours 15 minutes, for 8 hours 15 minutes, or 8.25 decimal hours. The gaps between pairs, such as an unpaid lunch, drop out because they fall outside any pair.

How do I calculate hours for a shift that crosses midnight?

Add 24 hours to the clock-out time before subtracting. A shift from 10:00 PM to 6:30 AM becomes 30:30 minus 22:00, which is 8 hours 30 minutes. Many time card systems show the next-day clock-out with a next-day flag, or as a time past 24:00 such as 25:30 for 1:30 AM.

How do you convert minutes to decimal hours on a time card?

Divide the minutes by 60. 15 minutes is 0.25 hours, 30 minutes is 0.5, 45 minutes is 0.75 and 20 minutes is about 0.33, so 7 hours 45 minutes is 7.75 decimal hours. Payroll multiplies decimal hours by the hourly rate: 7.75 hours at $18 an hour is $139.50.